VILLAGE OF PEMBERTON

-REGULAR COUNCIL MEETING MINUTES-

Meeting #:

1622

Date:

Tuesday, June 10, 2025 at 5:30 P.m. - 7:30 P.m.

Location:

Council Chambers & Zoom Webinar

7400 Prospect Street

COUNCIL:

• Mayor Mike Richman
• Councillor Ted Craddock
• Councillor Jennie Helmer
• Councillor Katrina Nightingale
• Councillor Laura Ramsden

STAFF:

• Elizabeth Tracy, Chief Administrative Officer
• Elena Aranguren, Deputy Corporate Officer
• Gwendolyn Kennedy, Manager, Corporate & Legislative Services

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1.

CALL TO ORDER

In honour of the Líl̓wat7ul, the Village of Pemberton acknowledges that we are meeting within the unceded territory of the Líl̓wat Nation.

I acknowledge the Chair of Generations present in this room, a symbolic reminder of our duty to future generations. May it inspire us to strive for a sustainable and just future for all.

 

At 3:30pm Mayor Richman called the meeting to order.

2.

CLOSED SESSION

At 3:31pm Council moved in camera

• Resolution No. 1622-1

  THAT Council closes the meeting to the public pursuant to section 90 (1) of the Community Charter to permit discussion of items related to the following:

  • (b), personal information about an identifiable individual who is being considered for a municipal award or honour;
  • (e), the acquisition, disposition or expropriation of land or improvements, if the council considers that disclosure could reasonably be expected to harm the interests of the municipality;
  • (g), litigation or potential litigation affecting the municipality;
  • (i), the receipt of advice that is subject to solicitor-client privilege, including communications necessary for that purpose;
  • (j), information that is prohibited, or information that if it were presented in a document would be prohibited, from disclosure under section 21 of the Freedom of Information and Protection of Privacy Act;
  • (l), discussions with municipal officers and employees respecting municipal objectives, measures and progress reports for the purposes of preparing an annual report under section 98 [annual municipal report]; and
  • (m), a matter that, subject to sections 12 (3), 16 (1), 18.1 (1), 20 (1) of the Freedom of Information and Protection of Privacy Act, is such that the public may be excluded from the meeting. 
  
  
  
  CARRIED

2.1

APPROVAL OF AGENDA

2.2

APPROVAL OF MINUTES

a.

Closed Council Meeting No. 1621, held Tuesday, May 27, 2025.

2.3

BUSINESS ARISING FROM CLOSED COMMITTEE OF THE WHOLE

2.4

DELEGATION

Community Charter section 90 (1) (m), a matter that, subject to sections 16(1) of the Freedom of Information and Protection of Privacy Act, is such that the pubic may be excluded from the meeting.

a.

Sea to Sky School District (No. 48)

Community Charter section 90 (1) (m), a matter that, subject to sections 16 (1) of the Freedom of Information and Protection of Privacy Act, is such that the pubic may be excluded from the meeting.

b.

Presentation of Audited Financial Statements by Jennifer Saville, CPA, Partner, MNP’s Assurance Services 

Community Charter section 90 (1) (l), discussions with municipal officers and employees respecting municipal objectives, measures and progress reports for the purposes of preparing an annual report under section 98 [annual municipal report]; and (m), a matter that, subject to section 20 (1) of the Freedom of Information and Protection of Privacy Act, is such that the public may be excluded from the meeting. 

2.5

REPORTS

a.

Bursary Award

Community Charter section 90 (1) (b), personal information about an identifiable individual who is being considered for a municipal award or honour.

b.

2025 Closed Meeting Updates: OIPC Complaints, Legal Claims, Resolutions, Reports, and Minutes 

Community Charter sections 90 (1) (g), litigation or potential litigation affecting the municipality, (i), the receipt of advice that is subject to solicitor-client privilege, including communications necessary for that purpose, and (m), a matter that, subject to section 12 (3) of the Freedom of Information and Protection of Privacy Act, is such that the public may be excluded from the meeting.

2.6

MAYOR'S REPORT

Community Charter section 90 (1) (m), a matter that, subject to section 16 (1) of the Freedom of Information and Protection of Privacy Act, is such that the public may be excluded from the meeting. 

2.7

CHIEF ADMINISTRATIVE OFFICER'S REPORT

a.

Land acquisition or disposal

Community Charter section 90 (1) (e), the acquisition, disposition or expropriation of land or improvements, if the council considers that disclosure could reasonably be expected to harm the interests of the municipality, (m), a matter that, subject to sections 21(1) of the Freedom of Information and Protection of Privacy Act, is such that the pubic may be excluded from the meeting; and (j), information that is prohibited, or information that if it were presented in a document would be prohibited, from disclosure under section 21 of the Freedom of Information and Protection of Privacy Act.

b.

Sign Project Update

Community Charter section 90 (1) (m), a matter that, subject to section 18.1 (1) of the Freedom of Information and Protection of Privacy Act, is such that the pubic may be excluded from the meeting.

c.

Litigation

Community Charter section 90 (1) (g), litigation or potential litigation affecting the municipality.

2.8

CORRESPONDENCE

a.

Correspondence for action

a.

Ministry of Housing and Municipal Affairs, dated May 23, 2025, seeking feedback regarding the proposed amendments

Community Charter section 90 (1) (m), a matter that, subject to sections 16 (1) of the Freedom of Information and Protection Act, is such that the public may be excluded from the meeting. 

2.9

TERMINATION

3.

RECONVENE REGULAR MEETING 5:30pm

In honour of the Líl̓wat7ul, the Village of Pemberton acknowledges that we are meeting within the unceded territory of the Líl̓wat Nation.

I acknowledge the Chair of Generations present in this room, a symbolic reminder of our duty to future generations. May it inspire us to strive for a sustainable and just future for all.

At 5:31pm Mayor Richman reconvened the regular meeting.

4.

APPROVAL OF AGENDA

• Resolution No. 1622-9

  THAT  Council approves the agenda of the Regular Council Meeting No.1622 as amended by addition of 11.4.

  
  
  
  CARRIED

5.

RISE WITH REPORT FROM CLOSED SESSION

6.

APPROVAL OF MINUTES

6.1

Regular Council Meeting No. 1621, Tuesday, May 27, 2025

• Resolution No. 1623-10

  THAT Council approves the minutes of the Regular Council Meeting No. 1621 held Tuesday, May 27, 2025, as circulated. 

  
  
  
  CARRIED

7.

BUSINESS ARISING FROM THE PREVIOUS REGULAR COUNCIL MEETING

8.

BUSINESS ARISING FROM THE COMMITTEE OF THE WHOLE

8.1

Committee of the Whole Meeting No. 275, Tuesday, May 27, 2025

• Resolution No. 1622-11

  THAT Council directs staff to bring back a proposed fire inspection fee structure for Council review after developing a risk-based compliance monitoring system.

  
  
  
  CARRIED

9.

COMMITTEE MINUTES - FOR INFORMATION

10.

DELEGATION

10.1

Presentation of Audited Financial Statements by Jennifer Saville, CPA, Partner, MNP’s Assurance Services 

For details on the Village of Pemberton Financial Statements, please refer to Section 11.4

Jennifer Saville and Natasha Eberle presented the 2024 audited report, which covered the following key topics:

• Statement of Financial Position
• Statement of Cash Flows
• Statement of Operations and Accumulated Surplus.

The council had no questions or comments regarding the report.

Jennifer and Natasha left the meeting at 5:45pm

• Resolution No. 1622-12

  THAT Council accepts the 2024 Audited Financial Statements for the Village of Pemberton as presented.

  
  
  
  CARRIED
• Resolution No. 1622-13

  THAT Council approves the 2024 Statement of Financial Information for filing with the Ministry of Municipal Affairs under the Financial Information Act.

  
  
  
  CARRIED

10.2

CAO Performance Evaluation: Introduction of Process Owner, Paul Murray, Brentwood Advisory Group

Paul Murray introduced himself to Mayor and Council and outlined the Chief Administrative Officer (CAO) performance evaluation process. He noted that the process will remain consistent with previous years and emphasized that it is a positive, ongoing initiative aimed at continuous improvement and organizational success.

Council thanked Paul and said they look forward to the process.

Paul left the meeting at 5:50pm.

11.

STAFF REPORTS

11.1

Office of the CAO

a.

Chief Administrative Officer's Report

CAO Tracy announced the grand opening of the Rotary Amenity Building at Den Duyf Park, scheduled for June 16th from 5:00 pm to 6:30 pm, and encouraged community attendance.

She acknowledged the dedication of Pemberton Fire Rescue and Pemberton Meadows Fire Department during their recent Wildland fire training exercise.

She also provided information on upcoming community engagement opportunities at the Farmers Market, with themed sessions planned as follows:

• June 13: Bylaw

• July 18: Water Conservation

• August 15: Planning and Development

• September 26: Flood Preparedness

Council members were invited to participate and asked to indicate their interest.

b.

Office of the CAO 2025 First Quarter Operational Priorities Update

11.2

Corporate and Legislative Services

a.

UBCM Resolution: Support for Natural Asset Inventory Development

• Resolution No. 1622-14

  THAT Council approves the resolution titled Support for Natural Asset Inventory Development for submission to the 2025 UBCM Convention.

  
  
  
  CARRIED

b.

Corporate & Legislative Services 2025 First Quarter Report

11.3

Recreation

a.

Recreation Services 2025 First Quarter Report 

11.4

Finance

12.

BYLAWS

12.1

Bylaws for First, Second, and Third Readings

a.

Fire Prevention Amendment (Inspection Fees) Bylaw No. 991, 2025 and Fees and Charges Amendment (Schedules F and J) Bylaw No. 992, 2025

• Resolution No. 1622-15

  THAT Council gives first, second, and third readings to Village of Pemberton Fire Prevention Amendment (Inspection Fees) Bylaw No. 991, 2025.

  
  
  
  CARRIED
• Resolution No. 1622-16

  THAT Council gives first, second, and third readings to Village of Pemberton Fees and Charges Amendment (Schedules F and J) Bylaw No. 992, 2025.

  
  
  
  CARRIED

13.

MAYOR’S Report

Mayor Richman highlighted several community events:

• The Pemberton Valley Trails Association hosted an International Trails Day event on June 7, 2024, at One Mile Lake.

• The Pemberton Museum has opened for its summer hours.

• The Pemberton Arts Council’s Mountain Muse Festival is taking place on June 13 and June 14.

• Graduation weekend for Pemberton Secondary School Grade 12 students is on June 14, with the Graduation Parade starting at 10:00am.

Mayor Richman also announced the Annual Meeting, scheduled for Thursday, June 26, 2025, at 9:00 AM.

14.

COUNCILLORS’ Reports

Councillor Craddock expressed appreciation to staff for the boardwalk maintenance underway at One Mile Lake and noted the beautiful landscaping and floral displays throughout the Village.

Councillor Nightingale reiterated the upcoming Mountain Muse Festival scheduled for June 13 and 14 and acknowledged the recent PVTA event, emphasizing the strong community collaboration and volunteer engagement.

15.

CORRESPONDENCE

15.1

Correspondence for Action

a.

Jody Gartner, fundraising parent, Signal Hill Elementary School, dated June 2, 2025, requesting donations for Grade 7 students to attend Camp Latona on Gambier Island

• Resolution No. 1622-17

  THAT Council supports the Grade 7 students to attend Camp Latona in the amount of $500 with funds to be allocated from the Community Enhancement Fund.
  
  
  

  
  
  
  CARRIED

b.

Taya Rankin, St’át’imc Education and Training Coordinator, dated May 22, 2025, sharing information on the St’át’imc Futures Scholarship Fundraiser

• Resolution No. 1622-18

  THAT Council supports the St’át’imc Futures Scholarship Fundraiser in the amount of $500 with funds to be allocated from the Community Enhancement Fund.

  
  
  
  CARRIED

15.2

Correspondence for Information

• Resolution No. 1622-19

  THAT Council receives the correspondence for information.

  
  
  
  CARRIED

a.

Krista Walden, Director, Pemberton Red Devils Alumni Association, dated May 29, 2025, thanking Mayor and Council for the donation towards The Shaker fundraiser 

b.

Honourable David Eby, Premier, dated May 30, 2025, informing Council about the upcoming 2025 Union of BC Municipalities Convention

16.

DECISION ON LATE BUSINESS

17.

LATE BUSINESS

18.

NOTICE OF MOTION

19.

QUESTION PERIOD

There were no questions from the gallery.

20.

TERMINATION

At 6:13pm Council terminated the regular meeting.